Automation ROI Calculator
Pick one repetitive task. Enter how often it happens and how long it takes, and see what it costs you each month compared with automating it.
- Hours spent per month
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- Labor value per month
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- Estimated net monthly saving
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- Estimated net annual saving
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How the estimate works
Hours per month are the weekly count multiplied by minutes per task, converted to hours, then multiplied by 52 and divided by 12. Labor value is those hours at the hourly cost you entered. The net figure subtracts the monthly cost of the automation.
What it leaves out
- Setup cost. If building the automation is a one-time fee, spread it over the months you expect to use it and add that to the monthly cost.
- Errors. Manual copying produces mistakes, and mistakes cost more than the minutes. That benefit is real but not counted here.
- Speed. A customer who gets a confirmation in ten seconds instead of four hours behaves differently. Also not counted.
- Freed time is only valuable if it is used. Saving six hours a week matters if those hours go to paid work or to getting home earlier. Be honest about which.
When the number is small
A small or negative result is useful information. Some tasks are not worth automating: they are rare, they vary too much, or they need judgment each time. See common automation mistakes for how to spot them before you pay for anything.
The thinking behind the tool.
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